Policies and Procedures

This section outlines the Consortium’s policies with regard to the safe and efficient transportation of students across the District.

• P.01 Transportation Policy
• P.01.01 Authorized Transportation
• P.01.02 Eligibility for Transportation
• P.01.03 Opt Out of Transportation
• P.01.04 Designated Stops/Assigned Routes
• P.01.05 Transfers
• P.01.06 Capacity Rating of Vehicles
• P.01.07 Equipment on Vehicles
• P.01.08 Food on Vehicles
• P.01.09 Parents/Guardians Responsibilities Regarding Transportation
• P.01.10 Transportation Operators/Drivers Responsibilities Regarding Transportation
• P.01.11 Principals Responsibilities Regarding Transportation
• P.01.12 Pupils Responsibilities Regarding Transportation
• P.01.13 Vehicle Collision/Disruption/Near Hit
• P.01.14 Unauthorized Persons on Vehicles
• P.01.15 Inclement Weather, School Closure and Emergency Evacuation Transportation Arrangements
• P.01.16Placeholder
• P.01.17 Eligibility for Bussing
• P.01.18Requirement for Regular Use of School Transportation
• P.01.91 Ridership, Run & Route Review
• P.01.92 Placeholder
• P.01.93 Operator Audits

This section outlines the Consortium’s policies with regard to the provision of accessible and special needs transportation.

• P.02.01 Accessibility Plan - Role
• P.02.02 Accessibility Plan - Loading and Unloading
• P.02.03 Emergency Administration of First Aid
• P.02.04 Placeholder
• P.02.05 Transporting Service Animals

This section outlines the Consortium’s policies with regard to ensuring that transportation services remain as safe as possible for our students.

• P.03.01 RCJTC First Ride Program
• P.03.02 First Aid/CPR Certification
• P.03.03 Hazard Checklist
• P.03.04 Bus Evacuation
• P.03.05 School Bus Danger Zones
• P.03.06 School Bus Mirror Adjustment
• P.03.07 Vehicle Collision/Disruption/Near Hit Reporting
• P.03.08 Incident Reporting
• P.03.09 Placeholder
• P.03.10 Surveillance
• P.03.11 Event of a Lost Child
• P.03.12 Front Seat Air Bags
• P.03.13 Seat Belt Assemblies
• P.03.14 Pandemic Planning Response
• P.03.15 Reporting Child Abuse

This section outlines the Consortium’s policies with regard to the internal administration and operations of the organization.

• P.04.01 School Bell Times
• P.04.02 Records Retention
• P.04.03 Transportation Services Evaluation for Schools
• P.04.04 Responsibility of RCJTC
• P.04.05 Placeholder
• P.04.06 Non-Disclosure Agreement
• P.04.07 Appealing Decisions

This section outlines the Consortium’s policies with regard to the recruitment, selection, performance evaluation and overall management of RCJTC staff.

• P.05.01 Respectful Workplace
• P.05.02 Smoke Free Workplace
• P.05.03 Confidentiality Agreement
• P.05.04 Key Code Control
• P.05.05 Employee Exit Protocol
• P.05.06 Criminal Reference Checks and Offence Declarations
• P.05.07 Emergency Response
• P.05.08 Holidays and Vacation
• P.05.09 Health and Safety
• P.05.10 Workplace Harassment
• P.05.11 Health and Safety - Violence in the Workplace
• P.05.12 Recruitment and Selection of Employees
• P.05.13 Personnel Files, Protection of Information
• P.05.14 Hours of Work
• P.05.15 Attendance and Absence from Work
• P.05.16 Reporting for Work During Inclement Weather
• P.05.17 Performance Evaluation
• P.05.18 Succession Plan
• P.05.19 Use of Computers, Email and Internet
• P.05.20 Workplace Injury and Illness
• P.05.21 Employee Conflict of Interest
• P.05.22 Discipline, Suspension and Dismissal
• P.05.23 Termination
• P.05.24 Code of Conduct
• P.05.25 Special Leave

This section outlines the Consortium’s policies with regard to the financial management of RCJTC operations including transportation contracts, accounts payable and annual budgetary planning.

• P.06.01 Budget
• P.06.02 Financial Reporting
• P.06.03 Corporate Credit Cards/Purchasing Cards
• P.06.04 Disposal of Furniture and Equipment
• P.06.05 Property Damage or Theft
• P.06.06 Levels of Authorization Required for the Expenditure of Operating Funds
• P.06.07 Reimbursement for Expenditures Incurred on RCJTC Business
• P.06.08 Purchasing
• P.06.09 Invoice Processing
• P.06.10 Audited Financial Statements
• P.06.11 Transportation Operator Contracts

This section outlines the Consortium’s policies with regard to corporate governance and oversight including the Corporation’s By-Laws, Strategic Plan and Board meeting procedure.

• P.08.01 Board of Directors Meetings - Electronic Participation
• P.08.02 In-Camera Meetings
• P.08.03 Key Performance Indicators
• P.08.04 Official Name
• P.08.05 Signing Officers
• P.08.06 Internal Communication
• P.08.07 Complaints and Appeals
• P.08.08 Confidentiality of Information
• P.08.09 Media Relations
• P.08.10 Policy Statements and Decisions of the Board of Directors
• P.08.11 Policy Management
• P.08.12 Strategic Planning
• P.08.13 Corporate Governance
• P.08.14 Access to Information and Privacy
• P.08.15 Business Continuity Plan

AP.01.04 Young Student Registration Procedure (PDF)

AP.01.04 Young Student Registration Attachment (PDF)

AP.01.05 Designated Stops/Assigned Routes Procedure (PDF)

AP.01.06 Designated Stop Change Request Procedure (PDF)

AP.01.07 Joint Custody Procedure (PDF)

AP.01.08 Temporary Seat Procedure (PDF)

AP.01.09 Special Needs Transportation Procedure (PDF)

AP.01.10 Special Needs Verification and Assignment Procedure (PDF)

AP.01.11 Lost Student Procedure (PDF)

AP.01.12 Day Care Procedure (PDF)

AP.01.13 Small Vehicle Arrangement Procedure (PDF)

AP.01.14 Cultural Exchange Students Procedure (PDF)

AP.01.15 Emergency Transportation Procedure (PDF)

AP.01.16 Temporary Transportation Procedure (PDF)

AP.01.17 Alternate Address Procedure (PDF)

AP.01.18 Late Transportation Procedure (PDF)

AP.01.19 Education Field Trips Procedure (PDF)

AP.01.20 Transportation Consideration for Secondary Students Procedure (PDF)

AP.01.21 Vehicle Loading/Unloading Procedure (PDF)

AP.01.22 Transfers Procedure (PDF)

AP.01.23 Equipment on Vehicles Procedure (PDF)

AP.01.24 Vehicles Idling Procedure (PDF)

AP.01.25 Electronic Devices Procedure (PDF)

AP.01.25 Electronic Devices Procedure HTA Attachment (PDF)

AP.01.25 Electronic Devices Procedure Ont. Regulation 366/09 Attachment (PDF)

AP.01.26 Lost or Stolen Items on the Vehicle Procedure (PDF)

AP.01.28 Capacity Rating of Vehicles/15 Passenger Van Procedure (PDF)

AP.01.29 School Vehicle Complaint Flowchart (PDF)

AP.01.30 Route Review Procedure (PDF)

AP.01.31 Duration of Route Procedure (PDF)

AP.01.33 Out of Boundary Procedure (PDF)

AP.01.40 Responsibility of Transportation Operators Procedure (PDF)

AP.01.41 Responsibility of Drivers Procedure (PDF)

AP.01.42Responsibility of Schools Procedure (PDF)

AP.01.43Responsibility of Students Procedure (PDF)

AP.01.44 Standards of Performance Procedure (PDF)

AP.01.81 Inclement Weather, School Closure & Emergency Evacuation Transportation Arrangements (PDF)

AP.01.91 Ridership, Run & Route Review Procedure (PDF)

AP.01.93 Operator Audits Procedure (PDF)

AP.02.01 Accessibility Plan - Loading and Unloading (PDF)

AP.02.02 Accessibility Standards for Customer Service Procedure (PDF)

AP.02.03 Emergency Administration of First Aid Procedure (PDF)

AP.02.05 Transporting Service Dogs Procedure (PDF)

AP.03.01 RCJTC First Ride Program Procedure (PDF)

AP.03.02 First Aid/CPR Certification Procedure (PDF)

AP.03.03 Hazard Checklist Procedure (PDF)

AP.03.04 Bus Evacuation Procdedure (PDF)

AP.03.05 School Bus Danger Zones Procedure (PDF)

AP.03.06 School Bus Mirror Adjustment Procedure (PDF)

AP.03.07 Vehicle Collision/Disruption/Near Hit Reporting (PDF)

AP.03.07.1 Collision Preventability Determination Guideline (PDF)

AP.03.08 Incident Reporting Procedure (PDF)

AP.03.10 Surveillance Procedure (PDF)

AP.03.11 Event of a Lost Child Procedure (PDF)

AP.03.12 Front Seat Air Bags Procedure (PDF)

AP.03.13 Seat Belt Assemblies Procedure (PDF)

AP.03.14 Pandemic Planning and Response Procedure (PDF)

AP.03.15 Reporting Child Abuse Procedure (PDF)

AP.04.01 School Bell Time Change Procedure - All Boards (PDF)

AP.04.02 Records Retention Procedure (PDF)

AP.04.03 Transportation Services Evaluation Procedure (PDF)

AP.04.04 Responsibility of RCJTC Procedure (PDF)

AP.04.06 Non-Disclosure Agreement (PDF)

AP.04.07 Process for Appealing Decisions (PDF)

AP.04.07 Appeal Process Flowchart (PDF)

AP.05.01 Respectful Workplace Procedure

AP.05.04 Key Code Control

AP.05.06 Criminal Reference Checks and Offence Declarations Procedure

AP.05.07 Emergency Response Procedure

AP.05.08 Holidays and Vacation Procedure

AP.05.09 Health and Safety Procedure

AP.05.10 Workplace Harassment Procedure

AP.05.11 Health and Safety - Violence in the Workplace Procedure

AP.05.17 Performance Evaluation Procedure

AP.05.18 Succession Plan Procedure

AP.05.25 Special Leave Procedure

AP.05.26 Alternative Work Environments Procedure - Pilot

AP.06.01 Budget Procedure

AP.06.02 Financial Reporting Procedure

AP.06.03 Corporate Credit Cards/Purchasing Cards Procedure

AP.06.04 Disposal of Furniture and Equipment Procedure

AP.06.05 Property Damage or Theft Procedure

AP.06.06 Levels of Authorization Required for the Expenditure of Operating Funds Procedure

AP.06.07 Reimbursement for Expenditures Incurred on RCJTC Business Procedure

AP.06.08.01 Purchasing Procedure

AP.06.08.02 Supply Chain Code of Ethics Procedure

AP.06.09 Invoice Processing Procedure

AP.06.10 Audited Financial Statements Procedure

AP.06.11.01 Transportation Operator Contract Procedure

AP.06.11.02 Transportation Operator Contract Requirements Procedure

AP.06.11.03 Transfer of Transportation Operator Contracts Procedure

AP.08.01 Board of Directors Meetings - Electronic Participation Procedure

AP.08.05 Signing Officers Procedure

AP.08.06 Internal Communication Procedure

AP.08.08 Confidentiality of Information Procedure

AP.08.14 Access to Information and Privacy Procedure

AP.08.15 Business Continuity Plan Procedure

F.01.01 Student Transportation Request

F.01.03 Application for Transportation for Medical Reasons (PDF)

F.01.06.1 Request for Stop Location Review Form

F.01.06.2 Stop Location Review - Observation Form

F.01.08.1 Temporary Seat Application Form

F.01.08.2 Letter of Authorization/Denial for Temporary Seat (PDF)

F.01.11 Lost Student Report (PDF)

F.01.15 Emergency Transportation Pass (PDF)

F.01.18 Late Transportation Pass (PDF)

F.01.20 Transportation Consideration for Secondary Students Request (PDF)

F.01.29 School Vehicle Complaint Form

F.01.35 Stop Arm Violation Tracking Form

F.01.81.1 Inclement Weather Spotter Report (PDF)

F.01.81.2 Record of Transportation Cancellations/Delays (PDF)

F.01.81.A Communication Procedures for System Wide Transportation Cancellations (PDF)

F.01.81.BCommunication Procedures for General Area Transportation Cancellations (PDF)

F.01.81.CCommunication Procedures for Individual Route Cancellations (PDF)

F.01.81.DCommunication Procedures for Individual Route Delays (PDF)

F.01.81.ECommunication Procedures for Individual Vehicle Breakdown (PDF)

F.01.81.FCommunication Procedures for the Transportation Service Sector During Emergency School Closure and/or Early/Late Dismissal (PDF)

F.01.92 Decline Transportation Form

F.01.93 Route Audit Form

F.02.01.1 Personalized Accessibility Plan for Students with a Special Need (PDF)

F.02.01.2 Specialized Transportation Request (PDF)

F.03.07.1 Collision Report Form (PDF)

F.03.07.1.1 Collision Checklist and Communication Template for RCJTC Staff (PDF)

F.03.07.2 Disruption Report Form (PDF)

F.03.07.2.1 Disruption Checklist and Communication Template for RCJTC Staff (PDF)

F.03.07.3 Near Hit Report Form Level 1 /Near Hit Report Form Level 2 (PDF)

F.03.07.3.1 Near HitChecklist and Communication Template for RCJTC Staff (PDF)

F.03.08.1 Safe Schools Incident Reporting Form (PDF)

F.03.08.2 Breach of Discipline Report Form (PDF)

F.03.10.1 Video Surveillance Access Log (PDF)

F.03.10.2 Video Surveillance Recorded Material Release Form (PDF)

F.03.10.3 Storage Device Disposal Record (PDF)

F.03.10.4 Video Surveillance Sign for Vehicle (PDF)

F.03.10.5 Video Surveillance Notification to Parents (PDF)

F.03.12.1 Seat Belt Assembly - Booster Seat Operator Letter (PDF)

F.03.12.2 Seat Belt Assembly - Booster Seat Guardian Letter (PDF)

F.03.13.1Seat Belt Assembly - Booster Seat Operator Letter (PDF)

F.03.13.2Seat Belt Assembly - Booster Seat Guardian Letter (PDF)

F.03.15 Referral to Family & Children's Services (PDF)

F.04.01 Request for School Bell Time Change (PDF)

F.04.02.1 Table of Laws and Citations with Records Retention Requirements (PDF)

F.04.02.2 Records and Information Management Classification & Retention Guideline Schedule (PDF)

F.04.03 Transportation Services Evaluation for Schools (PDF)

F.04.06 Non-Disclosure Agreement (PDF)

F.04.07 Transportation Appeal Process Form

F.05.01 Respectful Workplace: Formal Complaint Form

F.05.03 Confidentiality Agreement

F.05.04 Lost KeyReport Form

F.05.05 RCJTC Employee Exit Protocol and Checklist

F.05.06 Offence Declaration

F.05.07.1 Fire Emergency Plan Floor Register

F.05.07.2 Fire Emergency Plan Evacuation Drill Record Sheet

F.05.09.1 First Aid/Injury Report Form

F.05.09.2 WSIB Treatment Memorandum Form

F.05.09.3 WSIB Functional Abilities Form

F.05.10.1 Workplace Harassment: Informal Resolution Form

F.05.13 Employee Training Record

F.05.17.1 Performance Appraisal Report Support Staff Form

F.05.17.2 Performance Appraisal Report Managers Form

F.05.26.1 RCJTC Alternative Work Environment Agreement Pilot Form

F.05.26.2 RCJTC Alternative Work Environment Safety Checklist for Employees Pilot Form